Terms of Service

1. Acceptance of Terms

These Terms of Service (the "Terms" or "Agreement") represent a legally binding agreement between you (whether individually or on behalf of an enterprise, company, proprietorship, LLP, partnership, or practice that you represent, hereinafter referred to as "User", "you", or "your") and InvoicePro (operated under newinvoice.pro, hereinafter referred to as "InvoicePro", "we", "our", or "us").

By accessing our website, creating an account, entering business details, generating or distributing invoices, or using any associated billing services, you explicitly acknowledge that you have read, understood, and agreed to be bound by these Terms. If you do not agree with any part of these Terms, you must immediately cease accessing and using InvoicePro.

2. Description of InvoicePro

InvoicePro is a cloud-based digital billing, quotation, and invoice generation platform developed primarily for Indian entrepreneurs, freelance creators, chartered accountants, legal practitioners, transport agencies, and commercial retail vendors. The services provided by InvoicePro include, but are not limited to:

• Creating, editing, calculating, and organizing digital invoices, quotations, and proforma bills.
• Pre-configured input fields for Indian Goods and Services Tax (GST) details, including CGST, SGST, IGST, UTGST, and HSN/SAC codes.
• Generating Dynamic Scan-to-Pay Unified Payments Interface (UPI) QR codes embedded directly onto bill layouts.
• Multi-format printing and document rendering in Standard A4, Half-A4 (A5), US Letter, POS Thermal (80mm & 58mm), and dynamic Fit-1-Page single-sheet printing.
• Specialized billing workflow modules for Freight Transporters (LR/Lorry Receipt and Vehicle tracking), Advocates (Bar Council and Section 9(3) Reverse Charge Mechanism notes), and Freelance Consultants (hourly rates and milestone retainers).
• Exporting and downloading invoices in high-resolution PDF format, or sharing via direct public URLs and messaging channels.

3. Eligibility & Capacity to Contract

To access or register an account on InvoicePro, you must be of legal age (at least 18 years old) and possess the legal authority, competence, and capacity to enter into a binding contract under the Indian Contract Act, 1872. If you register or operate an account on behalf of a corporate entity, partnership, or enterprise, you represent and warrant that you hold express authorization and power of attorney to bind such entity to these Terms.

4. User Account, Authentication & Security

To utilize full features such as saving multiple business profiles, preserving customer ledgers, and maintaining invoice sequence history, you must register an account with a verified email address. You agree to:

• Provide true, accurate, current, and complete registration information.
• Maintain the strict confidentiality of your login credentials, email verification links, and passwords.
• Assume sole responsibility for all actions, invoice generations, alterations, and activities conducted under your user credentials.
• Immediately notify InvoicePro at support@newinvoice.pro if you discover or suspect any unauthorized access, security breach, or compromise of your account.

InvoicePro shall not be liable for any loss, damage, or legal consequences resulting from your failure to safeguard your login credentials or from sharing your account access with third parties.

5. Invoice & Business Data Accuracy

InvoicePro provides software templates and automated calculation engines; however, the User retains absolute, sole responsibility for all input data entered into the system. This includes, without limitation:

• Business name, legal entity structure, trade name, and registered address.
• Goods and Services Tax Identification Number (GSTIN), PAN, and state tax codes.
• Customer/Client name, billing address, place of supply, and customer GSTIN.
• Product descriptions, service line items, quantities, hours, units, and itemized unit rates.
• Selected GST percentages (0%, 5%, 12%, 18%, 28%), cess, discounts, and rounding values.
• Bank account numbers, IFSC codes, branch addresses, and beneficiary names.

InvoicePro does not verify, audit, cross-check, or validate your business details with the Goods and Services Tax Network (GSTN), the Ministry of Corporate Affairs (MCA), or any banking database. We accept no liability whatsoever for typos, arithmetic entries, erroneous tax rates, or incorrect customer particulars entered by you.

Without limiting the generality of the foregoing:

• No Statutory Guarantee: InvoicePro does NOT guarantee that an invoice generated using its interface fulfills all statutory criteria for your specific industry, transaction type, or turnover slab under the Central Goods and Services Tax (CGST) Act, Integrated Goods and Services Tax (IGST) Act, State GST (SGST) Acts, or rules framed thereunder.
• Tax Treatment Decisions: Determining whether a transaction is taxable, exempt, zero-rated, subject to Reverse Charge Mechanism (RCM), deemed export, or interstate supply rests entirely upon you and your business.
• Professional Consultation: You are strongly advised to consult a qualified Chartered Accountant (CA), Tax Advocate, or legal professional to verify your invoice layouts, HSN/SAC classifications, GST return reconciliation (GSTR-1, GSTR-3B, GSTR-9), and tax liability calculations.
• No Government Affiliation: InvoicePro is an independent private software platform and is neither affiliated with, endorsed by, nor operated on behalf of the Government of India, the Central Board of Indirect Taxes and Customs (CBIC), or the GSTN portal.

7. Dynamic UPI & Payment Information

InvoicePro enables users to render Dynamic Scan-to-Pay UPI QR codes on invoices by embedding the business's Virtual Payment Address (VPA / UPI ID) and the invoice payable amount into standard NPCI (National Payments Corporation of India) UPI intent specifications:

• User Accuracy of UPI ID: You are exclusively responsible for verifying that the UPI ID (e.g., yourbusiness@bank) entered into your InvoicePro settings is accurate, active, and belongs to your registered bank account. InvoicePro cannot verify the validity of third-party VPA handles.
• No Payment Gateway / No Fund Holding: InvoicePro is NOT a payment gateway, escrow service, payment aggregator, or banking entity. We do not process, intercept, hold, or route payment funds. All funds transferred via UPI QR codes flow directly from your client's banking app (such as Google Pay, PhonePe, Paytm, or BHIM) to your destination bank account.
• Payment Disputes: InvoicePro shall have zero liability for misdirected funds, rejected payments, bank server failures, chargebacks, or fraudulent payment claims between you and your customers.

8. 100% Free Service Positioning & Future Modifications

InvoicePro is proudly positioned and provided as a 100% Free Forever online billing and invoice generation platform. We do not require credit card details to register, and our core billing tools (generating unlimited invoices, custom templates, UPI QR codes, and multi-format printing) are accessible without subscription charges.

However, to ensure continuous platform maintenance, legal compliance, and technological sustainability, InvoicePro reserves the explicit right to:

• Introduce optional advanced features, premium add-ons, or integrations in the future.
• Modify, optimize, or deprecate existing free tools or layout templates with reasonable prior notice.
• Establish reasonable fair-use limits on storage volume, API calls, or email dispatch rates to prevent malicious exploitation of server resources.

9. Acceptable Use & Prohibited Activities

You agree to use InvoicePro exclusively for lawful, ethical, and legitimate commercial or professional invoicing purposes. You agree NOT to:

• Generate fraudulent, fictitious, or sham invoices to claim illegal Input Tax Credit (ITC), evade taxes, or participate in circular trading.
• Enter stolen, fictitious, or unauthorized GSTIN, PAN, or identity credentials belonging to any third party.
• Use the platform in connection with any money laundering, terror financing, or illegal narcotic, weapon, or unauthorized financial transactions.
• Attempt to reverse engineer, decompile, copy, disassemble, or extract source code or underlying architecture from InvoicePro.
• Deploy automated scrapers, crawlers, bot engines, or denial-of-service scripts against InvoicePro infrastructure.
• Transmit any viruses, malware, trojans, malicious code, or corrupted files through document uploads or profile logo fields.
• Impersonate any person, government official, or entity, or falsely represent your affiliation with any business or enterprise.

Engaging in any prohibited conduct shall constitute a material breach of these Terms and shall result in immediate account termination, data forfeiture, and formal reporting to Indian law enforcement and tax enforcement agencies where appropriate.

10. Intellectual Property Rights

InvoicePro Intellectual Property: All rights, title, and interest in and to the InvoicePro platform, including software code, UI/UX designs, CSS/HTML templates, logos, icons, graphics, database schemas, and documentation are the exclusive intellectual property of InvoicePro and its licensors, protected by Indian and international copyright and trademark laws.

User Business Data: You retain complete and exclusive ownership of all logos, customer data, company particulars, and invoice records entered by you into your account. By uploading logos and business details, you grant InvoicePro a non-exclusive, worldwide, royalty-free license solely to process, render, and display your data onto your requested invoices, PDFs, and print layouts.

11. Service Availability, Scheduled Maintenance & Uptime

While InvoicePro strives to maintain maximum uptime and continuous accessibility, we do NOT guarantee that the service will be 100% uninterrupted, timely, error-free, or perpetually available.

Service availability may be impacted by scheduled routine maintenance, emergency server updates, hardware upgrades, internet service provider outages, cloud infrastructure failures, or force majeure events beyond our reasonable control. We shall have no liability for any temporary downtime, billing delays, or lost operational time incurred during such events.

12. Disclaimer of Legal, Financial & Tax Advice

InvoicePro is a technology software tool, NOT a Chartered Accountant firm, legal counsel, or tax consulting entity. Nothing contained on our website, in our pre-configured SAC/HSN codes, in our transport or advocate templates, or in communications from our support team constitutes formal legal, statutory, accounting, or tax advice.

You are solely responsible for verifying the legality and statutory applicability of your invoices with your professional advisors before delivering them to clients or reporting them in your official GST and income tax filings.

13. Limitation of Liability

To the maximum extent permitted by applicable Indian law, under no circumstances shall InvoicePro, its founders, operators, developers, affiliates, or licensors be liable for any indirect, incidental, special, consequential, punitive, or exemplary damages whatsoever, including without limitation:

• Loss of business profits, revenue, contracts, goodwill, or commercial opportunities.
• Penalties, late fees, interest, fines, or statutory sanctions imposed by the GST department, Income Tax department, or any regulatory body.
• Loss, corruption, or unintentional deletion of invoice records or customer data.
• Payment disputes, erroneous UPI transactions, or banking transmission delays.
• Any unauthorized access to or alteration of your transmissions or account data.

In all events, the total cumulative aggregate liability of InvoicePro arising out of or related to your use of the platform shall be strictly limited to the actual amount paid by you to InvoicePro during the twelve (12) months preceding the claim (which, for our 100% free services, shall equal ₹0 / Nil).

14. Indemnification

You agree to defend, indemnify, and hold harmless InvoicePro, its operators, directors, employees, and agents from and against any claims, liabilities, damages, losses, costs, penalties, or expenses (including reasonable legal and attorney fees) arising out of or in any way connected with:

• Your breach or violation of any provision of these Terms of Service.
• Any inaccurate, fraudulent, or non-compliant invoices, GSTINs, or tax values created or distributed by you.
• Your infringement or violation of any intellectual property, privacy, or statutory rights of any third party.
• Any disputes arising between you and your customers or clients regarding billed services or payments.

15. Account Restriction, Suspension & Termination

InvoicePro reserves the right, in its sole discretion and without prior notice or liability, to suspend, restrict, or permanently terminate your account and access to the services if:

• You breach or fail to comply with any provision of these Terms or our Privacy Policy.
• We receive formal complaints or legal notices alleging fraudulent billing, fictitious invoices, or copyright infringement.
• Your account exhibits abusive, suspicious, or bot-driven traffic patterns that threaten system integrity.
• Required by any competent court, law enforcement agency, or statutory tax authority in India.

You may close your account at any time via the Settings panel or by submitting a deletion request to support. Upon account closure, your right to use the service terminates immediately.

16. Third-Party Services, External Links & APIs

InvoicePro may utilize or link to third-party services, including cloud hosting providers, external CDN fonts (Google Fonts), open-source icon sets (Lucide Icons), SMTP mail dispatch providers, and standard UPI intent protocols. InvoicePro does not operate, control, or endorse third-party platforms and assumes no responsibility for their uptime, terms, or privacy practices.

17. Privacy Policy & Data Protection

Your privacy and the security of your business records are of paramount importance to us. Please review our comprehensive Privacy Policy to understand how we collect, process, encrypt, and safeguard your personal and enterprise information.

By using InvoicePro, you consent to the data practices described in our Privacy Policy.

18. Modifications to These Terms of Service

We reserve the right to revise, update, or amend these Terms at any time to reflect software updates, statutory amendments, or changes in legal regulations. When material modifications occur, we will update the "Last Updated" date at the top of this document.

Your continued use of InvoicePro following the publication of revised Terms signifies your constructive acceptance of and agreement to the updated provisions.

19. Governing Law, Jurisdiction & Dispute Resolution

These Terms of Service and any dispute, controversy, or claim arising out of or related to your use of InvoicePro shall be governed by, construed, and interpreted in accordance with the laws of the Republic of India, without regard to its conflict of law principles.

You agree that any legal action, suit, or proceeding arising under or related to these Terms shall be subject to the exclusive jurisdiction of the competent civil courts located in India.